Making the Environment Right for a Presentation

Giving a presentation to your colleagues at work needn’t be a horrific experience. All it takes is a little planning and preparation on your part to impress the boss and keep your coworkers awake while imparting the information you want to get across.

The environment of a presentation can be key to success or failure. Many a fine presentation was ruined by an uncomfortable or unsuitable environment. The make the environment as comfortable and productive as possible try to arrange the following items:

1) Room size and location. You want to have the room fit the number of people attending your presentation. Too small a room and your listeners may have to stand, or even sit on the floor. Too large a room, and your listeners could be scattered all over the four corners of the place, making it difficult to establish eye contact, or draw in your audience. If at all possible, have a good idea how many people are attending your presentation before you book a room.

The room location should be clearly indicated in any brochures or advertisements for your presentation. You don’t want your audience wandering all over a building looking for your room and missing half your presentation. You also don’t want your room location to be too close to a potential distraction, like a swimming pool, or a bar.

2) Room temperature, seating, tables. You want the temperature to be cool enough to keep your listeners awake, yet warm enough so they aren’t uncomfortable. Ask your listeners before you begin if they are comfortable. Show them where the thermostat is so they can adjust it during the presentation if need be.

Seats should have good back support, and there should be enough seats for everyone. The seats should have armrests and be adjustable.

Tables should be clean of any extraneous items and allow for a unobstructed view of the speaker. You may want to be sure the tables are grouped together to facilitate team work and exchange of ideas. Prepare the tables with any materials the participants need for your presentation, such as paper to take notes, outlines or copies of the slides you are presenting, pens, markers (if needed), and name tags.

3) Comfort. Nothing is worse for a presenter than a room full of caffeine or food depraved listeners. If you have a morning presentation, it is pleasant to offer coffee, tea, juice and other breakfast type items such as cereal bars or muffins for the participants to have prior or during your presentation. For a later day presentation, pitchers of ice water, soda, and energy bars are appreciated. If your room is near a place that offers food, such as a cafeteria, or vending machines, please point these out to your participants prior to getting into your talk. In addition to food, please tell your listeners where the bathrooms are.

Now that your environment is conducive to good listening and your listeners are comfortable and feel a little pampered and special, all eyes and ears will be on you, not on their growling tummies or sore backs. All it takes is a little preparation.

Wedding Gifts – It’s Time to Present Gifts to Your Parents on Their Anniversary!

As you know, presenting gifts to your beloved is the most excellent medium of generating a good relation with them. Well, there are many relations in our life that have a high significance and influence on our life but the most important and unique relation that can not be competed with others is that of “Parents”. Parents are the only one who really cares for you in the time of need. Therefore, it is quite necessary for you to take good care of them and show your gratitude and love for them by presenting good quality wedding gifts on their anniversary.

Although, it is somehow difficult to find unique and quality wedding gifts to parents but I somehow find a best solution to present gifts to them without any hassle. Below, few vital tips are given that can help you to buy a suitable gift for your parents on their wedding anniversary.

The first idea of buying a good quality wedding gift is “sentimental wedding gifts”. All you have to do is finding a good and sentimental gift that can easily touches the soul of your parents. Experts suggest that idea of presenting a Framed Family Tree is quite interesting because that shows the significance and importance of parents in a different way. You can also mention your whole family background along with a brief history to make the present more valuable.

On the other hand, you can also present wedding gifts like things that are used in their daily routine life. This category of wedding gifts is known as “Practical Gifts” and you can buy whatever you think is necessary for your parents in their daily routine life. This category includes tea or dinner sets, kitchen wares etc.

Business Presentations and Stage Fright

We have one person in our office that must have been born with the skills, talent, and ability to be a total extrovert and give a speech or presentation at the drop of a hat. However, according to a human resource survey reported in 2005, approximately 15% of employed persons are highly apprehensive about communicating orally in organizational settings. Practically everyone – about 85% of the population, in fact – experiences “stage fright” when they give a speech.

Another person in our office, we’ll have to call him “Joe,” was pretty near the bottom of that 85%. He was probably one of the 5% of us who have an excessive and debilitating fear of speaking in public.

Realizing this could affect his career from moving forward, he decided he needed to do something. Shakespeare wrote, “All the world’s a stage. And all the men and women merely players,” but if we’re not pretty good players, then we may face missed business opportunities, lost clients, being passed over for promotions. Any of these occurrences can cost us tens, even hundreds of thousands of dollars over a career. So, our “Joe” went for help to acting professionals who teach transferring performance skills to the business arena, and it really made a difference.

I know of two places in Houston, Texas where they have acting classes to help the business person; “Joe” went to the Houston Academy of Dramatic Arts and Lasater Training Most cities of any size have acting schools which also offer lessons for business people who do presenting or any public speaking. Hopefully, you can find someone in your city if you need this type of training. Until then, the following tips should help improve your presentation skills:

    Practice: Okay it’s just like learning to play the piano, practice, practice, practice, but it’s surprising how many people don’t practice in front of a mirror or in front of friends. Visualize: See yourself successfully presenting to a pleased audience, and visualize your audience as just people no different than you. That’s who they are. Know your material: This one should be obvious, but many people simply don’t prepare their material and then have stage fright because they feel unprepared. Go figure. Focus on one idea that’s usable: All your audience really wants is to walk away with something they can use. Relax: If you are at ease your audience will be at ease. Use resources: A good Flash or PowerPoint presentation can make your presentation more interesting and make your job easier.

What will, of course, do the most good is real training, at an acting school or somewhere else, that incorporates practice before class audiences and develops skills such as voice control and body movement. “Joe” is now able to present at work and at networking events with the poise of Tom Cruise.